Step-by-step instructions for retrieving IELTS scores electronically are below:
Step 1 – Log in at www.ielts.org/TRF using the e-mail address you provided on your application form and the password from the registration e-mail you received
Step 2 – Click on “Download Results” from the menu on the left
Step 3 – Specify a date range for the results you want to retrieve, which MUST include the date the test was TAKEN
Step 4 – Choose the format you want your results displayed, either XML* or CSV
*Candidate photos are only available in XML format
Step 5 – Click “Submit” to view a list of all test results that were sent to your institution within the specified date range
For an online demo of the E-download service, visit https://ielts.ucles.org.uk/ielts-trf/demo.html
View the E-Download Guide
Helpful Tips for IELTS E-downloads
- To receive new IELTS results submitted to your institution, you need to log into the system regularly. IELTS scores are not automatically pushed into your system.
- It is best to use as wide a date range as possible to display all new results every time you log into the system, regardless of whether you have downloaded the dates previously. Candidates may request to send their results to your institution anytime between their results’ 2 year validity period.
- IELTS results are released 13 days after the test date and can take an additional 24 – 48 hours after the release for the data to be displayed on the website.
- Candidates must request their results be sent to your institution directly through the test center where they took the test. In the event that a particular candidate’s results are not displayed in your e-download file, please confirm that the candidate listed your organization on their IELTS application or made a request through the test center.
- An interface has been developed to allow IELTS scores to be imported into PeopleSoft Campus Solutions versions 8.0 and 8.9. This interface enables users to download PeopleSoft projects to be applied to their PeopleSoft Campus Solutions. IELTS scores can then be imported in the same way as other test scores.
- The candidate photo is only available in XML format and is not transferred as part of the CSV download. The photo in the XML file will be displayed as encoded data and requires a decode algorithm to view as an image. The file formats are detailed below.
The following table defines the XML file format:
| XML Fields |
Format |
DownloadID (attribute)
|
Integer – max 10 digits
|
PartNo (attribute)
|
Integer – max 10 digits
|
| OrganisationID (attribute) |
Integer – max 10 digits
|
StartDate
|
“CCYY – MM –DD” e.g. 2004-06-28
|
EndDate
|
“CCYY – MM –DD”
|
Candidate.CentreNumber
|
String – 5 chars
|
Candidate.CandidateNumber
|
Integer – max 6 digits
|
Candidate.CandidateID
|
String – max 20 chars
|
Candidate.TestDate
|
“CCYY – MM –DD”
|
Candidate.ModuleType
|
“A” or “G”
|
Candidate.FamilyName
|
String – max 50 chars
|
Candidate.FirstName
|
String – max 50 chars
|
Candidate.DateOfBirth
|
“CCYY – MM –DD”
|
Candidate.Gender
|
M,F or U
|
Candidate.Score.ListeningTest
|
Decimal – max 999.9
|
Candidate.Score.ReadingTest
|
Decimal – max 999.9
|
Candidate.Score.WritingTest
|
Decimal – max 999.9
|
Candidate.Score.SpeakingTest
|
Decimal – max 999.9
|
Candidate.Score.Overall
|
Decimal – max 999.9
|
Candidate.TRFNumber
|
String – max 20 chars
|
Candidate.Photo
|
Base64 encoded binary image – unbounded size but probably
around 8K in size per candidate.
|
The following table defines the CSV file format: (the order of the data items will correspond to the layout of the CSV file)
| CSV Field |
Format |
DownloadID
|
Integer – max 10 digits
|
PartNo
|
Integer – max 10 digits
|
StartDate
|
“DD/MM/CCYY” e.g. 28/06/2004
|
EndDate
|
“DD/MM/CCYY”
|
CentreNumber
|
String – 5 chars
|
CandidateNumber
|
Integer – max 6 digits
|
CandidateID
|
String – max 20 chars
|
TestDate
|
“DD/MM/CCYY”
|
ModuleType
|
“A” or “G”
|
FamilyName
|
String – max 50 chars
|
FirstName
|
String – max 50 chars
|
DateOfBirth
|
“DD/MM/CCYY”
|
Gender
|
M,F or U
|
ListeningTest
|
Decimal – max 999.9
|
ReadingTest
|
Decimal – max 999.9
|
WritingTest
|
Decimal – max 999.9
|
SpeakingTest
|
Decimal – max 999.9
|
Overall
|
Decimal – max 999.9
|
TRFNumber
|
String – max 20 chars
|
If you have any questions about IELTS E-downloads, contact
stakeholders@ieltsusa.org.